Introduction

The New Build & Re-Investment Module is an addition to the ProNett System that electronically facilitates and manages the construction purchasing process from end to end, delivering centralised control and management of a development programme and accountability in a transparent manner via project specific and group reporting on a live and dynamic basis.

A number of primary objectives are achieved in that :-

i) The development management teams have complete control over the construction milestone process.

ii) Contract documentation and purchase ordering can be outsourced or managed in-house by the project administrator interacting with the system on-line.

iii) System entered and client controlled project budgets restrict the ability for unauthorised overspends.

iv) Project management via the system renders transparency on performance and encourages improved delivery and results.

PPM & Associates’ extensive experience and knowledge of construction processes have been incorporated within the software providing a clear and flexible framework within a familiar, easy to use package allowing clients to be in complete managed control of their projects.

What Are The Benefits?

The New Build & Re-Investment Module is aimed at the large corporate sector client with a capital expenditure programme ranging from simple ‘sparklers’, refurbishments and re-investments through to new build projects.

The primary functional benefits are as follows :-

• Clear project management process.

• Client control over project status and milestones achieved.

• Staged and managed payment process.

• Professional payments linked to project status.

• Client control over project budgets.

• Audit trail, recording of all historic transaction data.

• End to end financial administration of purchase orders.

• Client control over payments to contractors / suppliers.

• On-Line direct read commitment to expenditure.

• Outsourced or in-house project administration.

• Management analysis & reporting.

• Grouped analysis and reporting of project expenditure.

Who Is It Designed For?

The multidimensional interaction by different user groups of the singular system facilitates a better ability for maintaining data integrity, ownership and responsibility in usage, by each grouped user both internally within the clients organisation and externally for outsourced professionals and consultants. With different tiers of authorisation and responsibility, it allows a tiered and crystalline management structure to easily deal with the items that require attention whilst providing all of the necessary electronic support to enable effective decision making across the corporate structure, with specific features and benefits for the following :-

Delivery of an entirely paperless payment and project management process, allowing single point management of project status and position, order status, expenditure and contractor / supplier performance.

Facilitates an automated payment process requiring little or no manual input or data entry. Provides a single source of management accounting information on large capital expenditure projects.

• Commercial / Purchasing :

Provides in-built competitive tension between contractors / suppliers, allowing transparent and robust management of costs and performance on an individual, local, regional or group level.

Provides external access to outsourced professionals and consultants to facilitate their interaction with the project and undertake services as required.

How Much Does it Cost?

Initial Costs

There is a one-off initial fee for the set-up and configuration of the system.

In addition to the set-up cost, there is a one-off licence fee for the usage of the software based on the applicable usage term.

Ongoing Costs

There is an ongoing fee for servicing and support of the New Build & Re-Investment Module (including periodic software updates, further set-up works as necessary and first / second line support) charged on a monthly basis for the duration of the usage term.

Hosting Costs

As the use of the New Build & Re-Investment Module is intrinsically linked to that of the Maintenance Management Module, there would be no additional hosting costs or charges applicable.

Usage Term

The usage term would be linked with that of the Maintenance Management Module, with the usual minimum being an initial 36 month period after which it may be extended, or otherwise on a 3 month notice period.

Implementation, Training & Support

Implementation

To make the implementation as easy as possible, we will project manage the process from start to finish to ensure that the necessary details and areas are covered to ensure that the client is able to gain best possible benefit from using the system.

We will utilise the information provided to populate the clients bespoke ProNett application and liaise with both in-house personnel and external organisations to obtain any further detail as required such that the whole process is transparent and seamless.

Training

Training is a key component of implementing the New Build & Re-Investment Module within an organisation and the training programme included as part of the setup process is designed to ease and support the process throughout.

Split in to two areas, it is intended to provide all required members of staff (both internally and externally) with sufficient knowledge to know not only how to use the ProNett System, but enable them to utilise the tools available within the system to train any further staff as required moving forward.